The direct billed table is used when a Report Item invoices and collects amounts owed to them throughout the year. These reimbursements must be deducted from the amounts being allocated through the cost plan so costs are not double-billed. Essentially you are giving a credit in the Cost Plan to the Report Item which has already been billed for that service.
Open the Direct Billing table in the workspace by expanding the Structure Item in the left hand Navigation Menu and clicking the View icon to the right of the Direct Billing menu item.
You cannot add rows to this table. To edit the data simply click into the field that you would like to edit and start entering data:
Org Number - The number associated with the parent Organization for the Report Item in that row.
Fund Number - The number associated with the Fund or parent Fund for the Report Item in that row.
Department Number - The number associated with the Department or parent Department for the Report Item in that row.
Division Number - The number associated with the Division for the Report Item in that row.
Name - The name of the Report Item in that row.
- Function Columns - There is one Function column for each Function in the Report Item for which you are entering Direct Billed. In the Function Column header it will show you the name of the function for which you are entering data. In the Column you will enter the Direct Billed amount for each Report Item billed during the year.
Once you have entered all direct billed data, it will appear on the Detail Allocations page under the Direct Billed column. Even though the input was positive, the system makes it negative and applies the credit to the allocation spread.
Direct Billing Output
Once you have entered all direct billed data, it will appear on the Detail Allocations page under the Direct Billed column. Even though the input was positive, the system makes it negative and applies the credit to the allocation spread.
